Cookie Policy
Last updated: 21 March 2026
1. What Are Cookies?
Cookies are small text files that are stored on your computer or mobile device when you visit a website. They are widely used to make websites work more efficiently, provide a better user experience, and give website owners information about how visitors use their site.
This Cookie Policy explains how EvenBooks ("we", "us", or "our") uses cookies and similar technologies on our website evenbooks.co.uk and our accounting software services (the "Service").
2. How We Use Cookies
We use cookies for the following purposes:
- Essential Cookies: Required for the Service to function properly, including authentication and security
- Functional Cookies: Remember your preferences and settings to improve your experience
- Analytics Cookies: Help us understand how visitors interact with our Service
- Security Cookies: Protect against fraudulent activity and unauthorised access
3. Types of Cookies We Use
3.1 Essential Cookies
These cookies are strictly necessary for the Service to function. Without these cookies, services you have asked for cannot be provided. These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet.
| Cookie Name | Purpose | Duration |
|---|---|---|
| client_session | Maintains your logged-in session for the client portal | 7 days |
| csrf_token | Protects against Cross-Site Request Forgery attacks | Session |
3.2 Functional Cookies
These cookies allow the Service to remember choices you make and provide enhanced features. For example, they may remember your dashboard preferences or theme settings.
| Cookie Name | Purpose | Duration |
|---|---|---|
| preferences | Stores your display and notification preferences | 1 year |
| sidebar_state | Remembers whether your sidebar is collapsed or expanded | 30 days |
3.3 Analytics Cookies
We use analytics cookies to help us understand how visitors interact with our Service by collecting and reporting information anonymously. This helps us improve our Service.
| Cookie Name | Purpose | Duration |
|---|---|---|
| _ga | Google Analytics - distinguishes users | 2 years |
| _ga_* | Google Analytics - maintains session state | 2 years |
| _gid | Google Analytics - distinguishes users | 24 hours |
3.4 Security Cookies
These cookies help us detect and prevent security threats, such as unauthorised login attempts and suspicious activity. They help ensure your account and data remain secure.
4. Third-Party Cookies
In some special cases, we also use cookies provided by trusted third parties. The table below describes the third-party cookies we may use:
| Provider | Purpose | Privacy Policy |
|---|---|---|
| Stripe | Payment processing and fraud prevention | stripe.com/gb/privacy |
| Google Analytics | Website analytics and performance monitoring | policies.google.com/privacy |
| HMRC | Government Gateway authentication for MTD submissions | gov.uk/hmrc-privacy |
5. Managing Cookies
Most web browsers allow you to control cookies through their settings. You can:
- View what cookies are stored on your device and delete them individually
- Block third-party cookies
- Block cookies from specific sites
- Block all cookies from being set
- Delete all cookies when you close your browser
Please note that blocking or deleting cookies may impact your experience using our Service and some features may not function correctly.
Browser-Specific Instructions
Here are links to instructions for managing cookies in popular browsers:
6. Session vs Persistent Cookies
Session Cookies
Session cookies are temporary cookies that are deleted when you close your browser or log out of your account. We use session cookies for maintaining your login state during your active session.
Persistent Cookies
Persistent cookies remain on your device for a set period or until you manually delete them. We use persistent cookies to remember your preferences and improve your experience across multiple visits.
7. Cookie Consent
Under the UK GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003 (PECR), we are required to obtain your consent before placing non-essential cookies on your device. When you first visit our website, you will be asked to consent to our use of cookies.
You can change your cookie preferences at any time by visiting this page or through your browser settings.
8. Do Not Track
Some browsers have a "Do Not Track" feature that signals to websites that you do not want your online activity tracked. At this time, we do not respond to Do Not Track signals. However, you can still opt out of tracking by managing cookies as described above.
9. Updates to This Policy
We may update this Cookie Policy from time to time. We will notify you of any changes by posting the new Cookie Policy on this page and updating the "Last updated" date. We encourage you to review this Cookie Policy periodically for any changes.
10. Contact Us
If you have any questions about our use of cookies or this Cookie Policy, please contact us:
- By email: privacy@evenbooks.co.uk
- By mail: EvenBooks, United Kingdom